This is an on-site position.

Salary Range: $60,000 – $85,000*

*Salary commensurate with education and experience

This position is eligible for an annual discretionary achievement award of up to 10% based on individual and organizational performance.

Benefits include Medical/Dental/Retirement/PTO

THE POSITION

This is an exciting opportunity for an experienced administrative professional to join the Saint Paul Port Authority team. As the Executive Assistant / Office Manager, you will manage the day-to-day operations of the office, support the executive leadership team, and coordinate Board and Committee activities that are critical to the successful operation of the organization. You will play an important role in maintaining effective processes and providing exceptional administrative support in service of the Port Authority’s mission and strategic goals.

THE IDEAL FIT

You will be successful in this role by demonstrating strong organizational skills, attention to detail, and a proactive approach to your work. You are a skilled communicator who can manage multiple priorities, build positive relationships, and exercise good judgment while handling sensitive information. You take initiative and follow through on details to help keep things running efficiently and effectively.

PRIMARY RESPONSIBILITES

  • Manage daily office operations, administrative systems, vendor relationships, and office resources across multiple departments and business lines.
  • Coordinate Board and Committee meetings, including drafting agendas, producing meeting materials and minutes, and publishing compliance-related notices.
  • Provide executive support, including complex calendar management, travel coordination, correspondence, and document preparation.
  • Support hiring, staff onboarding, office administration, events and organizational records management.
  • Prepare reports, maintain licenses and subscriptions, and ensure compliance with other administrative requirements.
  • Serve as a professional point of contact for Board members, external stakeholders, including elected officials, and staff.

POSTION REQUIREMENTS

  • Associate’s degree in office administration, business administration, or related field
  • Five (5) years of administrative, office management, executive support, or related experience
  • Proficiency with Microsoft Office 365

Please note: We will consider candidates with a comparable combination of skills, experience, and education.

WORKING AT THE SAINT PAUL PORT AUTHORITY

At the Saint Paul Port Authority, we are a small but mighty team. If you’re interested in wearing multiple hats and working for a fast-paced, results-driven organization, this is the place for you. You will be joined by colleagues who are committed to being collaborative, innovative, and risk-taking, while always working with integrity.  

The Saint Paul Port Authority offers a best-in-class benefits package focused on supporting the health and wellness of our employees. We believe in work-life balance with an environment that offers flexibility. This includes generous health and retirement plans and paid time off. Parking in downtown Saint Paul is provided.

The Saint Paul Port Authority is committed to building a diverse team that reflects our community. We are an Equal Opportunity Employer.

Applications accepted through November 16, 2026